Application Procedure

Grant Process for the 2015-2016 year.

We will be accepting grants from eligible 501(c)3 organizations.  The Board main focus will continue with support for organizations that are meeting basic human needs.  The amount of funding that is available for other programs will depend on the number of grants received and the types of programs requesting the funds.

Grant funds are to be used for the purpose for which they were provided. If an emergency arises and the funding is needed for another purpose, a request must be made, in writing, to the Retail Merchants Foundation, and must be approved by the Foundation’s Executive Director.

Disclaimer:  The Retail Merchants Foundation is a Private Foundation under the umbrella of the Retail Merchants Association, a member-based organization.  As such, the nominal membership dues we receive in the Association pays the administrative costs associated with the non-profit.  Any 501(c)3 organization may apply for a grant – you do not have to be a member of the Association; however, member agencies that support our work through their membership will be given priority consideration when reviewing requests.

We would like to have your grant information submitted electronically, if possible.  I will acknowledge your submission once it is received.  Send to:

Submit the original request with the following information:

  1. Letter (Word Document sent as an attachment) stating your organization’s mission and what you provide to the community.  Include the amount of your request, with a description of how the money will be used.
  2. Board of Directors with names/contact information. (Word or .pdf)
  3. Most recent audited financial statement (.pdf).  If a financial statement is not available, please include a [current] budget for funding request.  Do not send bound copies of the financial statement.  If you are unable to provide a .pdf of the financials, we will accept a printed version.   
  4. IRS Determination Letter (.pdf) confirming that the organization is tax exempt under Section 501(c)(3) of the Internal Revenue Code.

Note: Please do not include any other supporting documentation.  If the Grant Committee has questions and would like additional information, we will be in contact.  All information should be included in the request letter.


**IF YOU ARE SUBMITTING A WRITTEN GRANT PROPOSAL, DO NOT STAPLE OR BIND IN ANY WAY (INCLUDING ANY FINANCIAL AND SUPPORTING DOCUMENTATION).  Information may be paper clipped or placed in a manilla folder.  Remove binding from any financial statements prior to mailing or delivering to RMA.

When To Apply:

2016 Grants will be accepted
September 4, 2015 – October 16, 2015 (2:00 pm deadline)

Grants applications should be mailed to
Retail Merchants Foundation
Attn: Debbie Montgomery
2412 Langhorne Road
Lynchburg, VA 24501
(434) 528-1732

Grants may also be delivered to the address above. Applicants should call prior to the delivery (434-528-1732) to ensure that someone will be available to accept the grant.

Grants distributions will be approved at the January 2016 Board of Directors meeting, and checks will be mailed out prior to the end of the month.